PART ONE

PURPOSE, SCOPE AND PRINCIPLES

Article 1 – Purpose and Scope

This policy has been prepared in accordance with the Main Charter of the Turkey Journalists’ Union. The purpose of this policy is to determine the principles governing the financial operations of the Turkey Journalists’ Union’s Headquarters, Branches, and Provincial Representations, to set forth the procedures and conditions for procuring goods and services from the market, to establish the principles to be observed, and to ensure that operations are carried out in an orderly and uninterrupted manner.

 

Article 2 – Procurement Principles

• Procurement processes shall be fair, impartial, and consistent, and a broad and diverse supplier pool shall be established.
• Procurement shall be carried out in accordance with ethical commercial practices, with due regard to cost efficiency and high quality.

 

PART TWO

UNION REVENUES

Article 3 – Union Revenues

1. Membership dues
2. Solidarity dues
3. Revenues generated from activities
4. Revenues arising from income, assignment, and sale of assets
5. Donations and other revenues

 

Article 4 – Monthly Membership Contribution

The monthly contribution of a union member shall amount to 2% of the member’s gross salary.

 

PART THREE

AUTHORIZED AND RESPONSIBLE BODIES

Article 5

As a principle, the Headquarters is authorized for fixed asset procurements. For fixed asset procurements, a decision of the Executive Board is required up to a limit equivalent to ten (10) times the gross minimum wage.

Article 6

In any procurement of goods or services, the relevant executive board is authorized to select one of the methods specified in Article 7 of this Policy.

 

PART FOUR

PROCUREMENT METHODS

Article 7

The Executive Board shall utilize the most appropriate method—such as request for quotations, negotiation, open tender, or sealed-bid tender—depending on the nature of the goods or services to be procured, and may decide to make advance payments corresponding to a certain portion of the actual value to be paid for the goods or services, depending on their characteristics.

1. Direct Procurement
   For goods and/or services procurements up to the amount determined annually by the Executive Board, procurement shall be carried out by directly contracting with the supplier.
   For procurements exceeding this amount, as determined by an Executive Board Decision, it is mandatory to obtain three (3) quotations and for at least two (2) Executive Board members to evaluate these quotations. Among the three quotations obtained, the most cost-effective offer shall be selected.
   However, exceptional circumstances may apply, provided that they are specified in the Procurement Technical Specifications (such as being the best in the field, original product/content, etc.).

In cases where satisfaction is achieved with a supplier selected through a three-quotation process, a long-term procurement agreement may be signed with the supplier by a decision of the Executive Board.

1. Competitive Negotiation Method
   The negotiation method shall be applied in cases where the goods to be procured do not have a clearly defined market, are monopolized by a single supplier, or where there is a risk of withdrawal from the market. In such cases, the Executive Board members assigned for procurement shall inspect the goods on site and procure them through negotiation.
2. Open and Sealed-Bid Tender Methods
   For procurements of goods and/or services exceeding the amount determined annually by the Executive Board, procurement may be carried out through open and/or sealed-bid tender methods. The conditions for the implementation of such tenders shall be explicitly stated in the Executive Board decision regarding the tender.

 

PART FIVE

SPECIFICATIONS AND CONTRACTS

Article 8

During the procurement process, Technical Specifications detailing all characteristics of the subject goods or services must be prepared. Additionally, in cases where Open or Sealed-Bid Tender methods are applied, Administrative Specifications must also be prepared.

 

Article 9

For procurements exceeding the amount determined annually by the Executive Board, a Goods/Services Procurement Contract to be mutually signed with the Supplier must be prepared.

 

PART SIX

RECEIPT OF GOODS AND SERVICES AND PAYMENT

Article 10

Payments made by the Union shall be executed within the framework of the Charter provisions and the budget, with the signatures of at least two of the following at Headquarters level: the President, the Secretary General, or the Treasurer General.

Article 11

The receipt of procured and/or commissioned goods shall be carried out in the presence of the supplier. Goods that are determined to comply with the requested conditions shall be accepted. Executive Board members assigned for procurement may consult experts if necessary.

Depending on the nature of the procured service, interim and final reports may be requested from the supplier in accordance with the content specified in the Technical Specifications.

Article 12

No expenditure shall be made without an allocated budget.

 

Article 13
No payment shall be made for fixed assets, materials, and/or services for which no prior Executive Board decision has been issued.

 

PART SEVEN

AUDIT

Article 14

Procurements are subject to the audit of the Audit Board of the Turkey Journalists’ Union. Any irregularity identified by the Audit Board shall be submitted to the Executive Board. Necessary actions shall be initiated following the evaluation of the Executive Board. If the Executive Board fails to resolve the issue related to the irregularity, an Extraordinary General Assembly of the Union may be convened.

 

OTHER PROVISIONS

Article 15

Assets that are not consumed in a single use, are subject to depreciation, have a physical nature, and exceed the threshold specified in the Tax Procedure Law No. 213—such threshold being increased annually by the revaluation rate—shall be considered fixed assets (e.g., desks, chairs, cabinets, televisions, computers, printers, etc.).

 

ANNEXES

Annex 1 – SAMPLE PROCUREMENT CONTRACT

 

PROCUREMENT CONTRACT

Procurement Title:

Article 1 – Parties
Contracting Authority:
Tax Office:
Tax Number:

Contractor / Supplier:
Title:
Address / Contact Information:
Tax Office / Tax Number:

Article 2 – Scope
To be prepared in accordance with the Technical Specifications.

Article 3 – Issuance of Invoice
(To be specified if there are special conditions.)

Article 4 – Price of Goods/Services/Work
(To be specified if there are special conditions.)

Article 5 – Delivery Date
The products/services under this contract shall be delivered on/by ……… .

Article 6 – Payment
Details regarding advance payment (if any) and full payment shall be specified.

Account Information:
Bank / IBAN:

Article 7 – Annexes (if any)
This contract consists of ? pages, ? articles, and annexes, and has been executed in two (2) copies on …… / …… / …… .

For the Contractor / Supplier	For the Contracting Authority
Name, Surname	Turkey Journalists’ Union
	Name, Surname
Date / Signature	Date / Signature